Why You’ll Love Using SiteDocs
1. More Effective Safety Monitoring
“What happens on the job site no longer stays on the job site.”
SiteDocs allows you to monitor in real time whether documentation is being filled out and to respond quickly to hazards, incidents, or disciplinary actions happening on site. This type of monitoring brings a new type of accountability to your supervisors or sub-trades and allows you to maintain a higher standard of safety company-wide.
2. Enhanced Safety Culture
“There’s been a shift in our company and safety is finally ‘cool’ again.”
Launching SiteDocs within your company is a great way to show your workers that safety is top priority. Safety doesn’t have to be a disorganized mystery anymore. Now with the whole safety program at their fingertips, it’s easier than ever for all your workers to buy into the safety program – they really have no excuse.
3. Better Due Diligence
“The pictures and time-stamp unequivocally prove due diligence.”
Each signature has the employee’s name clearly printed next to it and is automatically time stamped, proving the signature wasn’t backdated. You can also add photos to prove a corrective action was taken, to document an injury, and more. It’s one thing to show due diligence with words on paper but another thing altogether to prove it with a photo.
4. Enjoy the Benefits of Digital Forms
“Do you remember when we didn’t have email and had to write letters with pen and paper? I expect very shortly we’ll say the same about safety… ‘Remember when we used to use pen and paper for our safety documents?’”
Learning to fill out forms on the app and using it on site is easy. Check boxes, add photos, and sign documents all with the tip of your finger! Furthermore, you can type comments without ever worrying about running out of space. And by using your device’s voice dictation technology, you can even use your voice to fill out textbox areas, instantly converting your spoken words into written.
Instantly Available at Head Office
Once a form is filled out and signed on a mobile device, it is automatically time stamped, saved to your account, and available at Head Office. You don’t have to store it on site, drive it back to Head Office, or spend any time filing it. You also don’t ever have to deal with forms being damaged, lost, or forgotten again.
Always Have the Most Current Version
When it comes to using paper, creating or updating a form can be a nightmare. Not only is paper wasted by making hundreds of photocopies, but inevitably someone on a jobsite will accidentally use an old version of a form. With SiteDocs, you can update forms and documents online and with a click of your mouse, every jobsite automatically gets the latest version.
5. On-Site Access to Your Safety Documents
“Don’t waste time flipping pages in a binder – a quick search and your document is right there!”
SiteDocs for iPad gives you easy access to all your safety documents. Now your Safety Manual, Toolbox Talks, Safe Work Practices, Safe Job Procedures, MSDS sheets, and more are all just a tap away. Want to find a Safe Job Procedure on scaffolding? No problem! Simply type ‘scaffolding’ in the search bar and it’s instantly available.
6. Smart Employee Certifications
“I can see all employee certifications and even check which ones are expiring soon.”
SiteDocs does the work of tracking each employee’s individual certifications, as well as showing you which certifications in your company are coming due for renewal.
7. All Your Forms Are Automatically Filed
“I can tell you this: I don’t miss my filing cabinet!”
You can login from any computer’s web browser to see the forms your employees have filled out. Forms are automatically grouped by project and sorted by date or form type. You can also open employee profiles and view every form an employee has ever signed.
8. Learn the App in 15 Minutes or Less
“After watching the 13-minute training video, my supervisors were ready to use SiteDocs on site.”
There’s no elaborate training program or time off work required to learn SiteDocs for iPad. Our intuitive app paired with our step-by-step walk-through tutorial means you can use it on site in no time at all.
9. Use It Without Internet
“We don’t get cell service in some of the remote job sites we have so offline mode was a huge lifesaver.”
Unlike web-based applications, if you have poor cellular coverage or are working in an area with no connectivity, you can continue using SiteDocs without interruption. SiteDocs automatically syncs your forms once you reconnect to a network.
10. Automatically Share Forms With Another Company
“We set up auto form-sharing with our Prime, which makes us more efficient… and keeps our Prime happy!”
Most companies will hold back payment if you can’t provide documentation with your invoice. SiteDocs makes this process completely automatic. For each project, you can choose a company to share forms with and then designate specific forms you’d like to auto-share. For example, you can automatically send your Prime Contractor all your Toolbox Talks or send the Fire Department all your Hot Work Orders.
Why Our Customers Love Using SiteDocs