Workplace Health & Safety
5 Reasons to Go Paperless
here are many reasons for you to go paperless with your Health & Safety program! We’ve made a list of 5 reasons why it’s time to say goodbye to paper and make the switch to digital workplace Health & Safety with SiteDocs.
If you’re ready to make the leap from clipboards and filing cabinets to the iPad and web, Contact Us! Our implementation team is equipped to help you transfer your entire paper safety program to SiteDocs and we can have you trained and using SiteDocs within days.
1. Paper Forms – A Waste of Time (And Money)
Each piece of paper, Toolbox Talk, Safety Meeting, or Inspection Form has to be printed, copied, handed out, filled out, signed, collected on site, brought back to Head Office, and filed in filing cabinets. On average, companies spend a total of 1-3 minutes handling each piece of paper related to safety.
Imagine across your entire company (at all job sites) you handle 15 safety documents per day. That means you’ve wasted 30 minutes a day, or 125 hours a year, and at $30 per hour, it’s costing you $3750 just to move paper!
Going paperless with SiteDocs means workers simply fill out a form and immediately go back to work. It’s instantly transferred and automatically filed by location in your SiteDocs account.
2. Paper Forms – Easily Lost Or Damaged
It’s easy for paper documents to get dirty, wet, ripped, smudged, crumpled, torn, burned or, at worst, completely lost.
Going paperless with SiteDocs means each and every Inspection Form, Audit, Toolbox Talk, Safety Meeting, etc. is instantly saved and securely stored in your SiteDocs account.
3. Paper Forms – Not Enough Space
Paper safety forms are typically squished and crammed into a single piece of paper in order to save on printing costs. This means tiny boxes for your workers to write their responses in, which often results in incomplete documentation.
SiteDocs allows you to add unique form items that never run out of space. You can even use pre-built lists for workers to select their answers.
4. Paper Forms – Illegible Hand Writing
Not only is it a challenge when workers run out of space filling out a paper form, but it often takes a cryptography degree to decipher exactly what your worker wrote on the form.
Going paperless means having a beautiful, digital version of your forms. All of the responses are neatly typed out and easy to read.
5. Paper Forms – Errors And Missing Crucial Information
Safety documentation is crucial to proving due diligence, but with a paper-based system your safety documentation is prone to errors and your workers can easily miss crucial fields on their forms (i.e. forgetting to add a date with their signature).
With SiteDocs, each safety form and signature is automatically time and date stamped.
Go Paperless With SiteDocs
SiteDocs is a paperless safety solution that provides intuitive and easy-to-learn software for workplace Health & Safety management. Our iPad, iPhone, and Android apps allow your workers to fill out safety forms from the job site and completed forms are instantly available online at Head Office. SiteDocs is fully customizable so you can build any safety form you need and upload your Toolbox Talks, Safety Meeting forms, MSDS, Safe Work Practices, Safe Job Procedures, and a digital version of your Safety Manual.
Book a Demo
Schedule a 30 minute web session to see a web presentation and get your questions answered.
In-depth explanation of what safety management system is, its importance, and how it can benefit organizations.
The synergy of remote monitoring and human expertise in site safety oversight. Read how safety software like SiteDocs creates efficiency, data-driven decision-making, and accessibility for safety managers, which in fact kept the safety cultures more, well; human.
Uncover the quantifiable ROI of safety investments with this blog. Learn how safety software like SiteDocs can help track costs and measure tangible and intangible returns.