How Aardvark Drilling Broke Through Ceilings in Paper-Based Safety by Going Digital with SiteDocs – Netting Top Industry Awards

Aardvark Drilling’s commitment to safety is clear. Faced with the complexities of managing compliance across remote sites, Partner, Health & Safety Manager, and Shared Services Manager Greg Zehr saw an opportunity with SiteDocs to streamline safety processes, enhance team accountability, and maintain Aardvark’s high industry standards. He credits these improvements as contributing to their COR certification and winning the 2024 National Drilling Association Safety Award.

The Challenge

Aardvark Drilling, providing geotechnical, environmental, and water well services, operates across multiple high-risk locations. Managing safety documentation through paper was time-consuming, lacked detail, and lagging documents could cause delays, making it difficult to maintain a high standard of compliance. An additional challenge arose with the audit process and the need for custom reporting in new business tenders. “Even when a safety culture is matured, there are still limits,” describes Zehr. “Ultimately, paper is still too slow.” Greg needed a solution to standardize documentation, improve access, and efficiently track compliance across all job sites.

The Solution

Greg was introduced to SiteDocs by an industry auditor. He set about transforming Aardvark’s safety documentation into a centralized digital system accessible to field teams anywhere. SiteDocs enabled real-time access to essential documents, like vehicle certifications (CVOR), stored and saved in SiteDocs, even offline, ready to prevent fines and keep their team’s points ratings high. With its mobile compatibility and geotagged forms, SiteDocs allows Aardvark’s field team to generate detailed quotes with GPS and image markups —documenting and sharing field conditions with precision.

SiteDocs has also become essential for tracking training and certifications, helping Aardvark stay audit-ready. Greg can customize training forms, track employee certifications, and quickly pull audit reports for client bids. As the only company in their sector with COR certification, SiteDocs has been instrumental in helping Aardvark maintain this status, as well as their 2024 National Drilling Association Safety Award — the first Canadian team to win this honor.

The Impact

Since adopting SiteDocs, Aardvark has achieved faster compliance, reduced administrative time, and ensured high documentation quality. This streamlined safety management enables Aardvark to focus on growth, with SiteDocs supporting real-time insights and proactive improvements. SiteDocs has helped Aardvark retain its reputation, supporting contract wins, audit performance, and solidifying its position as a safety leader in the drilling industry.

Conclusion

For Aardvark Drilling, SiteDocs isn’t just software; it’s a tool that aligns with their high standards and commitment to safety, enabling Greg and his team to maintain rigorous compliance and create a safer, more efficient work environment. Aardvark’s experience with SiteDocs underscores the impact of adopting a purpose-built safety management system.