Compliance Audit Readiness Checklist
Safety steps to prepare for inspections and prove compliance.
How do you prepare for a compliance audit? This checklist covers the core requirements inspectors look for—from training records and hazard assessments to WHMIS/SDS and contractor documentation. Use it to spot gaps, prove compliance, and keep your crews safe across Canada and the U.S.
Core Safety Program
- Keep written health and safety policies up to date.
- Make sure employees sign off on policies.
- Retain required logs (OSHA 300 in the U.S., provincial OHS logs in Canada).
Training & Certifications
- Track orientations and refresher training.
- Verify WHMIS, first aid, and fall protection certifications.
- Log toolbox talks and safety meetings.
Hazard Controls
- Complete job hazard assessments (JHAs/JSAs).
- Record corrective actions and confirm completion.
- Add photos or notes for proof.
Inspections & Equipment
- Document routine inspections (scaffolds, PPE, lifts, vehicles).
- Keep permits (LOTO, confined space, hot work) signed and accessible.
Hazard Communication
- Maintain a HazCom or WHMIS program.
- Ensure safety data sheets (SDS) are available on site.
- Train employees on program updates.
Contractors & Visitors
- Collect subcontractor safety programs and insurance.
- Record site orientations for contractors and visitors.
Easy Access & Proof
- Store safety records digitally in one system.
- Provide secure access for supervisors and auditors.
- Generate audit-ready reports instantly.
With SiteDocs®, every inspection, signature, and corrective action is logged in real time—so you can prove compliance with confidence.
Frequently asked questions
What documents are needed for a compliance audit?
You’ll need current safety policies, training records, hazard assessments, incident logs, and access to safety data sheets (SDS).
How do I prepare for a COR audit in Canada?
Make sure your safety program, WHMIS training, inspections, and contractor records are up to date and stored in one accessible system.
How long must OSHA logs be kept?
In the U.S., OSHA requires 300, 300A, and 301 logs to be kept for five years.
What is the difference between a safety audit and a safety inspection?
A safety audit reviews your overall program and records for compliance, while a safety inspection looks at daily hazards and site conditions.
How can digital tools help with audit readiness?
Digital safety platforms like SiteDocs centralize records, create audit trails, and allow you to generate compliance reports instantly.
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