You’re Too Busy to Keep Using Paper

It’s amazing how something seemingly small and insignificant in the short term can become surprisingly significant when viewed over a longer time period. For example, if you buy a cup of coffee twice a day at Starbucks for $2.10, that doesn’t feel like a very big deal. But, amazingly, in just a month you’ve spent $126 and, in a year, $1,533!

The same is true with safety paperwork.  While spending one or two minutes to handle a single piece of paper may seem trivial at the time, the amount of wasted time handling paper becomes significantly more alarming when you evaluate it over a year.

Let’s start with a conservative estimate and say that on average you waste one minute of time for every piece of paper you handle.

  • 1 Box of Paper (5000 sheets) – 83 hours
  • 5 Boxes of Paper (5000 sheets) – 416 hours

The reality is, most companies spend more than one minute handling one piece of paper.  For example, take a company doing a Daily Hazard Assessment on a job site.  When you factor in printing, photocopying, dropping forms off on site, collecting forms, and filing them, a company can easily waste over 40 hours filling out one Daily Hazard Assessment form on one job site.

 

How To Waste 40+ Hours – on ONE Paper Form

  1. Create Form in Word Editor
    • 30 minutes per year
  2. Print/Photocopy enough copies for 1 year
    • 10 – 15 minutes per year
  3. Drop off printed forms at job site
    • 60 minutes per year
  4. Carry form back to site trailer after completing inspection and temporarily store/file it
    • 5 minutes per form
    • 20 hours per year (250 days)
  5. Bring form back to Head Office
    • 1 60-minute trip per month
    • 12 hours per year
  6. File forms at Head Office
    • 1 minute per form
    • 3 hours per year (250 days)
  7. Find form after it’s been filed
    • average 30 minutes per month
    • 6 hours per year

Book a Demo

Schedule a 30 minute web session to see a web presentation and get your questions answered.

Further Reading

What are Safety Compliance Standards?

What are Safety Compliance Standards?

Explore the importance of safety compliance standards in the workplace. Learn about their impact, the consequences of non-compliance, and how to improve your safety standards compliance.