Clyde Chose SiteDocs Over 10 Other Digital Safety Systems Claiming to Be Similar

“We have been so impressed with SiteDocs – not just the system, but the people have bent over backward to help us and cater to our specific needs,” Russell Clayton, Corporate Safety Director, shares. As the parent company to 8 subsidiary companies employing over 4,500 individuals, safety is at the top of Clyde Companies’ priority list.

Clyde Companies felt the importance of shifting from a paper-based safety system to a digital safety system to stay ahead of the curve. However, it wasn’t until work halted on a job that they began to investigate the transition in earnest. Their workers showed up at a job site for a large general contractor when Russell got a call that his team had been asked to leave the job. After discussing with the general contractor, it became apparent that the company would only work with their team if their safety documentation was digital, a fine point in a contract that was becoming increasingly common.

After pulling together fillable PDFs, the team was able to return to the job for the time being, but Russell and the Clyde Companies safety team knew it was time to begin the much-needed transition to a digital safety system before their bottom line suffered. Their ability to compete for projects depended on the growing expectation of digital safety on large projects.

Over the next 2 years, Clyde Companies vetted 11 different safety management programs and created a matrix by which to evaluate them. They decided to test 3 of those platforms in the field with workers. Ultimately, they made the decision to adopt SiteDocs for their companies based on mobile-friendliness, offline capabilities, customizations, and analytics dashboards. Russell and his safety leaders also recognized that unless the platform was user-friendly, it would never be adopted across the entire organization

Ease of Communication with Regulatory Agencies

Since implementing SiteDocs, Clyde Companies has optimized its data reporting and communication to regulatory agencies. Before, when a regulatory agency would ask for documentation, it would take the safety team hours of sorting through files to produce the necessary forms. Now, they can pull the necessary documentation up in a matter of minutes.

Clyde’s team of over 30 safety professionals can now spend less time managing data and more time preventing incidents and getting people back from injuries.

Reviewing Historical Data and Identifying Trends

Clyde Companies took the extra initiative to upload 10 years of historical data into SiteDocs to allow them to retrospectively evaluate trends in their safety program and make improvements for the future. With the help of SiteDocs dashboards, the data revealed the time of day injuries were most prone to happen and what kinds of incidents were the most common.

Based on those findings, they were able to launch a massive initiative to reduce those risks by 22.5%, creating a safer working environment for all their workers.

Maximizing Efficiency and Up-Time in Their Vehicle Repair Program

Another critical area in which the implementation of SiteDocs has helped Clyde Companies maximize their safety and efficiency is their vehicle repair program. Before SiteDocs, truck drivers would drop off their vehicle at the repair shop and fill out a paper evaluation form of their repair needs. However, the lagging paper-based communication between the truck drivers and the maintenance team often left the two teams butting heads, not to mention the illegible handwriting that left unclear instructions to an overnight team.

Once Clyde Companies was able to identify that the process was broken, they created a solution inside SiteDocs so that the truck driver can submit the inspection digitally to the maintenance team. Inside the maintenance shop, Clyde hung large screens to show all the various work forms they had automatically received so they could update their repair priorities in real-time.

Russell Clayton

Russell Clayton

Russell was quick to give proper credit to the creative people internally who developed this responsive workflow. However, he highlighted that it would be nearly impossible to make this happen without having selected the most adaptable digital safety tool which their staff are willing to use in their detailed procurement process. As the Corporate Safety Director, Russell truly believes that SiteDocs is “the future of safety!”